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Join our Team at Kelly Construction as Purchasing manager!

Job Type: Full-Time, Remote Working Option available

Reports To: Director of Construction

Position Overview:

Embrace the future of construction by innovatively managing the MarkSystems ERP. Create and maintain accurate data to craft trustworthy estimates and budgets, balancing the art of construction with the science of cost control. Guide Kelly Construction's journey towards operational excellence, where every budget, price, and job release is a step towards building visions. Build relationships with trade partners, negotiate win-win agreements, and constantly look to grow and leverage the trade base. Bring and infuse a strong production builder mindset to the team, ensuring efficiency and consistency across high-volume projects, while remaining flexible and adaptable to the unique demands of custom, one-off builds.

Key Responsibilities:

  • Data Management in MarkSystem

  • Oversee the formation, integration, and upkeep of purchasing unit data within MarkSystems.

  • Assist in the development of base house pricing by assessing new plans and producing construction hard cost estimates.

  • Maintain accuracy and consistency in budgeting, pricing, and (purchase order) job releases.

  • Ensure timely preparation and distribution of orders and reports within the MarkSystems environment.

  • Conduct regular budget reviews for closed homes.

  • Cost Control and Reduction

  • Identify, implement, and continually review cost-saving techniques, materials, and procedures.

  • Maintain an active commitment to reducing costs and increasing service within vendor relationships.

  • Evaluate, and report on company-wide variance. Collaborate with production and sales departments to determine best practices for reducing variance.

  • Department Management

  • Maintain company-wide Base Specifications and Trade-Specific Scopes of Work and Product Specifications for each cost category. Ensure clear understanding and alignment with the trades, suppliers, and production team.

  • Establish standard operating procedures for the purchasing department within the MarkSystems ERP.

  • Increase department efficiency and productivity through streamlined processes.

  • Interpret and implement building code changes.

  • Manage at least one Purchasing Coordinator or Purchasing Agent.

  • Ensure that purchase orders are released in full for all job starts.

  • Establish, implement, and manage a VPO/PO Correction email address, and ensure that vendor requests are processed within 48 hours.

  • Establish, implement, and manage an ITK (Vendor Portal) onboarding process, and ensure that all current and onboarded vendors are able to access and properly use the platform.

  • Vendor Management

  • Establish, implement, and maintain a vendor rating/scoring system which monitors vendors’ quality, capacity, safety, cost, and overall relationship.

  • Meet with underperforming vendors. Establish, implement, and maintain an SOP to ‘right the ship’.

  • Collaborate with production team to evaluate vendor capacity and assignments.

  • Recruit capable trade partners that may be able to add to the current trade base or be “on the bench” of the need arises.

  • Conduct meetings with prospective vendors. Share specification information and purchasing methodology.

  • Product Development

  • Learn about new building practices and materials. Work alongside the production and sales departments to determine if such new practices and materials are worth testing/implementing.

  • Collaborate with sales and design departments to look for, price out, and offer options, styles, and colors in alignment with market trends.

  • Maintain constant evaluation of option sales. Determine what options can be eliminated, and what option retail pricing may need to be adjusted up or down.

  • Collaborate with production, sales, and design departments to design new floor plans/models.

  • Options and Pricing Maintenance

  • Oversee the development and creation of new options, pricing, specs, and data entry within MarkSystems. Work in conjunction with the sales team to determine all option pricing.

  • Maintain and update all system information related to options, ensuring alignment with established procedures and timeframes.

  • Manage the Custom Option Request (COR) process for the Purchasing Department (collaborate with production and sales to determine COR willingness, enter COR takeoffs, enter COR retail pricing).

  • Perform regular Change Order Approvals as necessary. Manage change order process for the Purchasing Department (determine if purchase orders stemming from a change order can be processed as part of standard PO release or via manual data entry).

  • Manage the budget and pricing of fully custom houses. Set up custom houses in MarkSystems, build out the budget, and present costs and specifications to sales and production teams.

  • Support

  • Serve as a product knowledge resource, providing guidance to field personnel regarding plans or specifications.

  • Provide product and pricing information to Community Sales Managers, assisting them with customer inquiries.

  • Organize and conduct regular sales training on new options and vendor demonstrations within MarkSystems.

  • Compliance and Ethical Practices

  • Adhere to industry and company standards in all purchasing activities, ensuring transparency, fairness, and ethical conduct.

  • Maintain ongoing awareness of ethical considerations in vendor relationships, licenses, contractual agreements, and all aspects of the purchasing lifecycle.

Qualifications:

  • MarkSystems Experience: Experience is preferred, but candidates must become adept at MarkSystems within the first 90 days.

  • Strong Negotiation Skills: Proven ability to negotiate and manage contracts to achieve the most favorable terms. Be able to convey and create vendor buy-in for standardized purchasing methods.

  • Construction Industry Knowledge: A comprehensive understanding of the construction industry, including best practices and regulatory compliance.

  • Ethical Purchasing Practices: Commitment to conducting all purchasing activities ethically and in alignment with the company's values and industry standards, ensuring transparency and fairness.

Job Type: Full-time

Pay: $80,000.00 - $95,000.00 per year

Benefits:

  • Flexible schedule

  • Paid time off

  • Retirement plan

Schedule:

  • 8 hour shift

  • Day shift

  • Monday to Friday

Application Question(s):

  • Would you be able to commute to meet with vendors in Omaha, NE and Sioux Falls, SD?

Work Location: Hybrid remote in Dakota Dunes, SD 57049